Journal Approval is a security feature,
which is used to determine the authorization limits for journal posting.
Step 1:-Enable the journal approval option at Ledger level.
Navigation:-Setup>Financial>Accounting Setup Manager>Accounting Setup
Query the Primary Ledger.
Enter the Ledger Name “XYZ%Primary%”
Click on the “GO” Button
Click on the “Update Accounting Options”
Click on the “Update” XYZ Primary Ledger Option
Next Click on the NEXT
Button.
Enable the “Journal Approval” Check box
And click on the FINISH
Step 2:-Enable the Source level Journal Approval option.
Navigation:-Setup>Journal>Sources
Click on the “F11”
Enter the Source Name “Manual”
Click on the “Ctr+F11”
Enable the “Require Journal Approval”
Save and Close the Form.
Step 3:-Define the Employees in HRMS Module.
Log into “US HRMS Manager” Responsibility Module.
Navigation:-People >Enter and Maintain.
(A)
Define Manager as a Employee
Click on the “New” Button
Enter the Last Name, First Name and
Title.
Select the Gender
Select the action “Create Employment”
Enter the National Identifier.
Enter the Date of Birth.
(B)
Define the Clerk as a Employee
Click on the “New” Button
Enter the Last Name, First Name and
Title.
Select the Gender
Select the action “Create Employment”
Enter the National Identifier.
Enter the Date of Birth.
Click on Save Button.
Click on the “Assignment”
Click on the “Supervisor”
Assign the Supervisor to Clerk.
After the assign the Manager as
supervisor to clerk.it will display one window and click on the “Update” button
Step 4:-Define the Approval Limits for Employees (Clerk and Manager)
Navigation:-Setup>Employees>Limits
Select the Ledger Name
Select the employee Name
Enter the Limit for employees.
After enter the above details Save and
close the Form.
Step 5:-Create User id’s for Employees (Clerk and Manager)
User Id’s to be created in “System Administrator” Module.
Navigation:-Security >User>Define
(a) Define the user id for Clerk.
Enter the user name
Enter the Password twice
Select the Person “Mr.XYZ Clerk”
Select the responsibility Name “XYZ General Ledger”
(a) Define the Manager user id.
After entered the above details save and
close the form.
Step 6:-Create one journal from Clerk user id.
Log into the Clerk User.
Select the XYZ General Ledger Module
Enter one journal.
Navigation:-Journal >Enter
Click on the “New Journal”
Enter the above details and click on the SAVE Button.
Click on the “Approve” button
Note:-We have entered journal amount more than the clerk limit, which is
the reason it is asking for approval from Manager. If the journal amount is
with in the clerk limit, approval is not required.
After
click on the approve button system will display the above note click on “OK”
Log
into Manager User id and approve the notification.
Navigation:-Other >Notifications
Click on the “GO”
Select the Notification
Click on the “Open”
Click on the “Approve “If required
comments also.
Log
into user id and verify the Journal status, whether is approved or not.
Note:-Manager has right to Reject the Notification, if user has not
correct.
Navigation:-Journal >Enter
Click on the “Find”
Select the Journal and click on the “Review Journal”
Click on the “Other Information”
Verify the Approval Status “Approved”
Note:-After approved the journal then only it will allow posting the
journal.
Click on the “Post” Button
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