Sequential Numbering

Sequential numbers are used to assign the unique numbers to various Business Transactions. 

The businesses Transaction are Journals, Invoices, Payments, Sales Invoices and Receipts.

Step 1:-Set Sequential Number profile option at system administrator Responsibility.

Navigation:-Profile >System

Select the Responsibility Name “XYZ General Ledger”

Profile Name is “Seque%number%

Click on the “Find”

Assign the profile options at Responsibility Level “Partially Used” save and close the form.

Note: - There are three profile options available

(a)    Partially Used:-If we select this profile options, it’s an optional one. If sequential number is there it will consider other wise it will give a message like there no sequential number for this category. It will not stop the process.

(b)    Always Used:-If we used this profile options, It’s a Mandatory profile option, With out sequential number it will not allow to create transaction. It will stop the process.

(c)     Not Used:-If we used this profile option. We are not using sequential number feature.

Step 2:-Define the Document sequential Number.

Navigation:-Setup>Financial>Sequences>Document>Define

Enter the Name “XYZ Bank Payments”

Select the Application Name “General Ledger”

Enter the From Date “01-Jan-2013

Enter the Initial Value “13140001”

Save and close the form.

Step 3:-Category has defined already

Navigation:-Setup>Journal>Category

Click on the “F11”

Enter the XYZ% and click on the “Ctr+F11”

We have defined the categories already.

Step 4:-Assign the Sequential Number to Category.

Navigation:-Setup>Financials>Sequences>Document>Assign

Define the Manual also

Select the Application Name is “General Ledger”

Select the Category Name is “XYZ Bank Payments”

Select the Ledger Name is “XYZ Primary Ledger”

Select the Method is “Automatic”

Click on the “Assignment”

Define the Manual Assignment also.

Enter the Start date is “01-Jan-2013”

Select Sequence name from list of values

 Save and close the form.

Step 5:-Create one journal and verify the Sequential number

Navigation:-Journal>Enter

Enter the Journal Name

Select the Category which we defined sequential number.

Enter the Lines details.

While saving the journal system will generate the Sequential number.

Click on “ok”

Document Number is” 131400001”